ITPO - RTI

RIGHT TO INFORMATION ACT -ITPO

Details of Queries/Replies for the month of June 2013 under RTI Act

Sl. No.	ID No. and Name of the applicant	Information sought	Reply/remarks
1.	ITPO/PIC/06/01/2013 Sh. Karamvir Singh Rana	Scale of pay and RRs prescribed for the post of Electrician and wireman in ITPO.	Scale of pay of Wireman is Rs.10,800-24,270/- (IDA). Photocopy (1 page) of RRs can be obtained from Public Information Cell, India Trade Promotion Organisation, Pragati Maidan, New Delhi.
		Is there any post of electrician II and Electrician- cum-Caretaker in ITPO? If so, kindly provide copies of RRs and scales of pay.	No.
		Channel of promotion for the post of electrician and wireman in ITPO kindly provide the necessary details.	The channel for personal upgradation under IACP Scheme for Wireman is : i.Sr. Wireman Grade III ii.Sr.Wireman Grade II iii. Sr. Wireman Grade I
		Whether Electrician/ Wireman have been promoted as Junior Engineer (Electrical) or Junior Engineer(Meter) in ITPO after 1991 or 2001? If so, kindly provide the necessary details.	No.
		Working hours prescribed for the post in Col. No(a) above.	There is no Col. No.(a). However, normal working hours in ITPO are - 10 a.m. to 6 p.m. with lunch break from 1.30 to 2 p.m. In addition to normal duty of 10 a.m. to 6 p.m, the pattern of shift duties are as under: (1)8 a.m. to 4 p.m. (2) 12 Noon to 8 p.m. (3) 8 p.m. to 8 a.m.
		RRs prescribed for the post of Junior Engineer (Meter) in 1986 onwards.	No such post exists.
		Whether any Junior Engineer (Meters) having 4-years Part time Diploma in Electrical Engineering has been promoted to the post of Asstt. Engineer, Executive Engineer (Elect) and Suptdg. Engineer in ITPO after 1986 onwards? Kindly provide details.	Do -
		RRs and scales of pay prescribed post of Lift Operation in ITPO.	There is no post of Lift Operator in ITPO.
		Nature of job of different posts as in sub-para (1) to (4).	Photocopy (1 page) of detail job description of Wireman in ITPO is available with P.I. Cell, ITPO, Pragati Maidan, New Delhi-110 001.
2.	ITPO/PIC/06/02/2013 Sh. Mukesh Kumar Bansal	1 Is there any system of internal Audit of the organization or any other audit for certification or compliances assignment in the Organisation from the Chartered Accountants? Please specify the same. Statutory Audit/ Tax Audit Fixed Assets Audit of the units/ offices/ Stores/ Stock /Warehouse/ Godowns. Concurrent Audit/ income & expenditure audit/ KYC Audit /Society audit	The Internal Audit of the Organisation is conducted by the appointed Internal Auditors of ITPO as per the approved Internal Audit Manual of ITPO which covers all Divisions/ Departments of the Organisation. Statutory Audit and Tax Audit of ITPO’s Accounts is carried out by Chartered Accountants. ITPO (Stores Divn.) undertakes the work relating to physical verification/audit of Fixed Assets. Concurrent Audit, Income & Expenditure Audit, KYC Audit and Society Audit are not applicable on ITPO.
		2 What is procedure to get the Chartered Accountant firm empanelled for all the above mentioned purposes? When (which month of the year) empanelment is being done?	An open advertisement is placed in ITPO website for this purpose. The firms are shortlisted who fulfil the fixed criteria and shortlisted firms are called for personal presentation before a Selection Committee. The names of CA firms are again shortlisted after the presentation as per the work requirements of ITPO. The financial bids are then called from the final short listed firms. No empanelment of Chartered Accountants firm for Statutory Audit is required to be done by ITPO as the Statutory Auditors are appointed by Comptroller & Auditor General of India. Further, the Tax Audit of ITPO is also carried out by the Statutory Auditors with the approval of ED/CMD. Fixed Assets -The job of physical verification is allotted only after calling quotations and the same is uploaded on ITPO’s website and pasted on Notice Board of ITPO also. Interested parties are required to submit application to Manager(Stores). There is no fixed schedule for empanelment.
		3. What is procedure for allotment of all the above assignments (as mentioned in Point No.1) to an empanelled firm? When (which month of the year) these audits/ assignments are being allotted?	The procedure has been indicated against Sl.No.2 above. There is no fixed month when the firm is appointed for the job. The firms are appointed as and when the previous appointed firm complete their tenure (including the extended/ curtailed tenure). Fixed Assets - The work is allotted to the lowest quotationer/firm after the recommendation of the Finance Divn and approval of the Competent Authority i.e. ED. The quotation is floated after alternate year.’
		4. What are the minimum eligibility criteria to get the firm empanelled for all the above mentioned purposes (as mentioned in point No.1)?	The criteria changes from time to time with the approval of the Competent Authority as per the requirement. However, presently, the criteria mainly covers that the CA firm should be a reputed one and must have at least 10 years experience in conducting internal/ Statutory Audit of PSUs having minimum turnover of 300 crores. The firm should have Head Office in New Delhi. The firm should have at least 5 qualified partners apart from experienced staff. The firm should have multiple experiences in areas like Direct and Indirect Taxes, Company Law and Corporate Governance matters besides familiarities of procedures and practices followed in PSUs etc. etc. The above criteria is published in the ITPO website also when the applications are empanelment of Internal Auditors.’ Fixed Assets - Should be registered Chartered Accountant and having own firm.’
		5. To whom application for empanelment in point No.1) has to be filed?	Sr. Manager(Finance) or Dy. General Manager(Finance) for empanelment of CA firms for Internal Audit work and Manager (Stores) for Fixed Assets work.
		6. Please provide the name and address of Chartered Accountant firms already empanelled for the purpose mentioned in point No.1 for the year 2001-12 and 2012-13.	M/s S.N. Nanda & Co., C-43, Pamposh Enclave, GK-I, N. Delhi (tenure 10th August, 2010 to 30th Sept, 2011) and M/s Gianender & Associates, Plot No.F, Site No.21, Geeta Mandir Marg, New Rajinder Nagar, New Delhi – 110 060 (tenure 19th December 2011 – still continuing) were selected for Internal Audit of ITPO. The Statutory Audit and Tax Audit of Accounts for the year 2011-12 was conducted by M/s. Kishore & Kishore, Chartered Accountants, Flat No.9, 1st Floor, Ansari Market, Darya Ganj, Delhi -110 002. The Statutory Audit and Tax Audit of accounts for 2012-13 is also being carried out by the same firm. The physical verification of the ITPO fixed assets for the FY 2010-11 was carried out by M/s. Bhatia & Bhatia (CA), 12, Central Lane, Bengali Market, New Delhi-110 001 and for the FY 2013-14 has already been awarded to M/s. K.R.A. & Co. H-1/208, Garg Tower, Netaji Subhash Place, Pitampura, New Delhi- 110 034.”
		Who is the authority to take following decisions: Approval of empanelment to the application received for empanelment for all the above mentioned purposes (as mentioned in Point No.1)	ED/CMD of ITPO for selection of the Internal Auditors. GM(Admn.) for Fixed assets
		Allotment of offices/ units/ godowns/ branches to the empanelled firm for the purposes as mentioned in Point No.1	Do -
3.	ITPO/PIC/06/03/2013 Shri Akshay	Please answer/provide information on my RTI point-wise with stating my points and your answer/information below it for convenience purpose. 1A. Kindly give me names and addresses of all your company/departments:- Super Stockists Distributors C&F Agents Agents Who sell products of your Company. 1B. Give me procedure and process in selecting and appointing:- Super Stockists Distributors C&F Agents Agents 1C. Please inform when last such:- Super Stockists Distributors C&F Agents Agents Were selected/appointed and give me details of the names and address of the parties who applied for such:- Super Stockists Distributors C&F Agents Agents 2A. Please inform your Email Address. 2B Please inform your fax number.	1A. India Trade Promotion Organisation is engaged in trade fair/trade promotion activity and not a manufacturing unit. However, list(2 page) of clearing and handling agents for handling of exhibits of various exhibitions organized by ITPO, can be obtained from Public Information Cell, India Trade Promotion Organisation, Pragati Maidan, New Delhi by depositing Rs.4/- towards photocopying charges of 2 page @ Rs.2/- per page, if you so desire. 1B. & 1C. NA. in view of above. 2A. & 2B. Please refer to Email address and Fax numbers of ITPO given at the bottom of letterhead.
4.	ITPO/PIC/06/04/2013 Sh. Banarasi Ram	Inspection of the file against letter dated 21.03.2011 addressed to CVO – (copy enclosed).	This is to inform you that the letter is not traceable.
5.	ITPO/PIC/06/05/2013 Sh. Ehtesham Qutubuddin Siddiqui	Kindly furnish the published copy of all books, manuals, Rules, Diary and all other publications published by Indian Trade Promotion Organisation since its inception to till date along with soft copy in CD/DVD.	This is to inform you that copies of publications published by ITPO since inception are not available. However, the following available copies of Calendar of events, Fair Guides, Exhibitors’ Manual and Brochures, etc. are enclosed: 1. Exhibitors Manual IITF 2011. 2. General Information Booklet for IITF 2005, 2009, 2010, 2011 and 2012. 3. Auto Ancillary Show, 2012 & 2013. 4. General Information Booklet on India Intl. Printing & Packaging 2013. 5. General Information Booklet on India Intl. Security Exh. 2011 & 2012. 6. General Information Booklet on 2nd Environtech 2009. 7. General Information Booklet on India Trade Show. 8. General Information Booklet IITF 2013. 9. General Information Booklet on Muba Fair 2012. 10. General Information Booklet on Saitex 2011 and 2012. 11. Aahar 2013/Brochure. 12. Tex-Styles India 2010. 13. Promoting India Brand Globally. 14. Fair Guide for 6th SAARC Fair. 15. Invitation for IITF 2009. 16. Annual Report (3 Nos.) for 1998-99, 1999-2000, 2006-2007. 17. Economics Trade Data 2004. 18. Darpan Hindi Oct 2007. 19. Calendar of Events 2007-08, 2008-11 and 2011-13. 20. ITPO’s Newsletter Log on Oct 2012. 21. Fair Guide for Krishi Expo 2006. 22. Brochures on IILF, Delhi, Chennai & Intl. LGF, Kolkata. 23. Arogya 2003. 24. Guidelines on Licensing of Exhibition Space & Facilities in Pragati Maidan, July 2006. Annual Reports for the year 1991-92, 1992-93, 1993-94. 1994-95, 1996-97, 1998-99, 2000-2001, 2001-2002, 2002-2003, 2004-05, 2005-06, 2007-2008, 2008-09, 2009-10, 2010-11 and 2011-12. Memorandum of Understanding for the year 2001-02, 2002-03, 2003-04, 2004-05, 2005-2006, 2006-07, 2007-08, 2008-09, 2009-10, 2010-11, 2011-12 and 2012-13. In addition to above, ITPO publishes Udyog Vyapar Patrika (Hindi) and Fair Guides of various exhibitions organized by ITPO, which are priced publications and can be obtained from the concerned Divisions/ Departments of ITPO, subject to availability, on payment basis, as the priced publications cannot be obtained under RTI by paying the photocopying charges or freely in case of BPL citizens. You may refer to CIC decision No.CIC/SM/A/2012/2000926) dated 20th December, 2012 in this regard.

6.	ITPO/PIC/06/06/2013 Sh. Jagat Singh	Vide Letter No.ITPO/PIC/2/19/2006 dated 29th May, 2006, I have been provided copies of the observations/ recommendations given by ex-Consultant Shri Hari Singh in my case (notings containing 5 pages from 18-22 – copies enclosed) wherein at page-22/n (S.No.11) it has been stated that: “Shri Jagat Singh was senior to Shri Gajraj Singh in the Class IV/Group “D” post and he should have been considered along with Gajraj Singh for promotion to the post of LDC. To consider Class IV employees junior to Shri Jagat Singh was violative of the provisions of the RRs for the post of LDC prevailing at that time and also existing RRs. Shri Jagat Singh also should have been considered for promotion to the post of LDC and one year period given for passing the typing test as given to other 3 Peons/Daftaries. My comments given in response to the note dated 25.06.2003 of E.I Section which was also seen by SM(VK) as well as by DGM(VK) on 27.06.2003. Incidentally, it may be pointed out that no senior officer has given his views inspite of the fact that I had pointed out in my note dated 21.07.2003 at pages-15-16/n about provisions of RRs for the post of LDC and considering only Peons/Daftaries for the post of LDC without amending the said RRs. If Admn. Division could take pain in going through the position stated in the extracts of notes at Flag “R” as pointed out by me the position would have become crystal clear to Administration Division. Keeping in view my above observation/comments Admn. Division may please take further necessary action to mitigate hardship caused to Shri Jagat Singh, who is still in Group “D” post whereas his junior has got promotion to the post of Senior Asstt.” Administration Division is requested to kindly inform what action has been taken on this point. It is also requested that the noting portion after page no.22/n, if any, relates to my case may please be provided under RTI.	The requisite photocopies of note sheets (15 pages) pertaining to your case, are available with Public Information Cell, India Trade Promotion Organisation, Pragati Maidan, New Delhi, and can be obtained by depositing Rs. 30/- towards photocopying charges @ Rs. 2/- per page.
7.	ITPO/PIC.06/07/2013 Sh. Banarasi Ram	Ref No.ITPO/PIC/03/05/2013 Provide the certified copy of approval of deputation of team leader/team members and OSD(Admn.) Shri B.L. Meena alongwith Vigilance Clearance Certificate relating to India’s participation in AFL Artigiano, Milan, dec. 1-9, 2012.	This is to inform you that photocopies of approval (1 page) of deputation of Shri B.L. Meena, OSD(Admn.), team members (3 page) and Vigilance Clearance (1 page) relating to India’s participation in AFL Artigiano, Milan, Dec. 1-9, 2012, are available with Public Information Cell, India Trade Promotion Organisation and can be obtained by depositing Rs.10/- towards photocopying charges of 5 page @ Rs.2/- per page.
8.	ITPO/PIC/06/08/2013 Sh. Banarasi Ram	Provide the status report action/decision taken by ITPO Management against vide letter dated 26.3.2013 (copy enclosed)	Your request letter dated 26.03.2013 was examined. ITPO did not find it appropriate to file review petition in the matter.
9.	ITPO/PIC/06/09/2013 Sh. Ram Niwas	What is the complete procedure for appointment of an IAS of other state in a PSU under Central Govt. like ITPO?	Inviting applications through ITPO’s corporate website and circular letters to Central Ministries/ Departments and Chief Secretaries of the States. Appointment to the posts with due procedure of holding interview/ selection by Selection Committee. As recommended by DSC, they are appointed on deputation basis
		How many IAS can be retained in the ITPO at same time? Provide copy of approval.	As per need based requirement of ITPO.
		Provide the procedure adopted for appointment to the post of OSD(Admn.) ITPO in respect of Shri V.K. Gauba, Ex-OSD(Admn.), Shri Narender Bhooshan Ex-OSD(Admn.) and Shri B.L. Meena, (OSD). And what were the eligibility criteria for the post? Also provide photocopy.	Sh. V.K. Gauba, Ex-OSD was appointed on deputation basis for a period of five years, based on selection finalized by DSC. The applications for filling up the post of OSD(Admn) were invited through ITPO’s corporate website and circular letters to Central Ministries/ Departments and Chief Secretaries of States. Sh. Narendra Bhooshan, IAS & Sh. B.L. Meena, IAS were appointed on deputation with due procedure by holding interview by DSC. Copy (2 page) of the circular indicating eligibility criteria for the post is available with Public Information Cell, India Trade Promotion Organisation, Pragati Maidan, New Delhi.
		Provide the procedure adopted for appointment to the post of OSD ITPO in respect of Shri Anil Aggarwal, Ex-OSD and Mrs. Meenakshi Singh, (OSD). And what were the eligibility criteria for the post? Also provide photocopy.	Sh. Anil Agarwal was not appointed as OSD. The vacancy for filling up the post of OSD was invited through ITPO’s corporate website and circular letters to Central Ministries/ Departments and Chief Secretaries of States Govt. and heads of PSUs. Copy (2 page) of the circular indicating eligibility criteria for the post, is available with P.I. Cell, ITPO, New Delhi.
		Please provide copy of Terms & Conditions of appointment in ITPO in respect of Sh. B.L. Meena, OSD and Mrs. Meenakshi Singh, OSD. Who had approved their Terms & Conditions, provide a copy of approval for verification. Also explain the conditions under which Terms & Conditions of an IAS, OSD Sh. B.L. Meena can be signed by an officer working in ITPO.	Copy (22 page) of the terms & conditions in respect of Sh. B.L. Meena, OSD(Admn) & Mrs. Meenakashi Singh, OSD duly approved by the Competent Authority is available with P.I. Cell, ITPO, New Delhi. Terms were finalized as per Govt. guidelines on the subject.
		Provide a list of candidates along with their qualifications and performance reports who were eligible for the post of OSD(Admn.) and OSD(Foreign Fairs).	1,Sh. B.L. Meena – B.Tech (Mech. Engg.), MA (Dev. Study with specialization in Public Policy Management) 2.Mrs. Meenakshi Singh- Post Graduate 3.Sh. R.K. Singh – Post Graduate (Pol. Sc.). Performance Reports being confidential documents, hence, cannot be provided under RTI Act.
		Also provide name of persons who were member of the selection committee for appointment of OSD Sh. B.L. Meena and OSD Meenakshi Singh.	(i)Mrs. Rita Menon, CMD, ITPO (ii)Mrs. Anita Agnihotri, AS&FA, DOC (iii) Sh. J.S. Deepak, Addl. Secy, DOC (iv) Sh. Rajeev Jaideva, Dir (Pers), MMTC, (v) Sh. Neeraj K. Gupta, ED, ITPO
		What was the extra qualifications Mr. B.L. Meena holding under which selection of Sh. B.L. Meena was finalized as OSD (Admn), knowing the fact that he was not promoted in his cadre as his performance report was not up to the mark for promotion to the next post.	You may refer to reply given at Sl.No.6. Sh. B.L. Meena was selected for the post of OSD(Admn) on the basis of the recommendations of DSC and approved by CMD.
		Against which post Mr. B.L. Meena, OSD has been retained in ITPO? Explain whether he is working for the same job for which he was appointed or not?Presently he is heading Finance & Accounts Division after the retirement of FA&CAO, please explain whether he holds the qualifications as HOD of Finance & Accounts against the post of FA&CAO.	OSD(Admn.) Shri B.L. Meena has been given the charge of OSD(Fin) with the approval of CMD, as stop-gap arrangement. Seeking explanation/ opinion are not covered under “Information” as defined u/s 2(f) of the RTI Act, 2005. Hence, the explanation/ opinion sought cannot be provided. Moreover, PIO is not supposed to give opinion/ explanation.
		Who is the final authority to appoint an IAS officer on the post of OSD(Admn.) and OSD(FF) in ITPO.	CMD, ITPO being Appointing Authority for the level of DGM & above.
10.	ITPO/PIC/06/10/2013 Sh. Banarasi Ram	Provide the status of action taken report against vide letter No. BR/RTI-A/V-C/2013 dated 26.06.2013. – copy enclosed.	This is to inform you that no action has been taken.