Welcome to
INDIA TRADE PROMOTION ORGANISATION
GSTIN : 07AAATI2955C1ZX , PAN No : AAATI2955C
23371545, 9868305733
Tender Invitation
Sub: Inviting rates for printing and supply of Entry Tickets, Passes, Badges (with security feature and bar-code) and non-peelable Laser print bar-code stickers for India International Trade Fair (IITF)-2013 and other big/small fairs in Pragati Maidan or else where, for one year.
India Trade Promotion Organisation (ITPO) invites rates, from those printers who are empanelled with Indian Banks’ Association (IBA) , having their press in National Capital Region (NCR) situated with-in a radius of 30 (Thirty) kilometers from ITPO’s office at Pragati Maidan, New Delhi, for printing and supply of Entry Tickets, Passes, Badges (with security feature and bar-code) and non-peelable Laser print bar-code stickers for India International Trade Fair (IITF)-2013 and other big/small fairs in Pragati Maidan or else where, for one year.
For IITF -2013 the entry related items are to be printed as per the specifications (valid for other fairs for one year) and terms & conditions given below:
Name
of the job |
(I) Entry Tickets (A & B) and Passes |
(II) Badges |
Finished
Size |
10½â€Â
x 3¼†– (with one/two perforations), Qty. - approx. 16 lakhs in different
denominations and different colour schemes. |
3¾â€Â
x 5â€Â, Qty. - approx. 33,500 (Thirty three thousand five hundred) |
Paper |
90
gsm Super Sunshine (Ballarpur or equivalent) |
210
gsm Kent-Ivory Card |
Printing
Process |
Offset |
Offset |
Specifications |
Colour: Entry Tickets (A) - (4+4) (B) - (2+4)
Printing
of security features as follows:
Star mark/ITPO logo printed with anti-photocopy
(UV) ink and void pantograph on one side at two/three places. |
Colour: (4+1)
Printing
of security features as follows: Star mark/ITPO logo printed with anti-photocopy (UV) ink and void pantograph on one side at one place. |
Quantity
to be quoted |
(I)
(A & B) 500, 1000, 3000, 5000, 10000, 25000, 75000, 100000 & 140000. |
(II)
100, 300, 1000, 1250, 2500, 4100, 10000 &
20000. |
Art
Work/Colour Scheme |
Artwork
to be adapted on system by Printer as per concept of ITPO. Colour scheme will
be provided. |
|
Composing
/ Processing |
Through image setter CTP on high
resolution |
|
Plates
making |
Only PS plates to be used. |
|
Proofs |
The
colour laser proofs are to be shown to ITPO for final approval. |
|
Serial
Numbering |
Serial
Numbering will be on one side at two/three places for tickets and passes numbering shall be
on one side at one place on
badges. |
|
Bar
Code |
Barcode
will be printed on one side at one place on tickets, passes and badges as per
artwork. The laser print barcode
should have the symbology “i 2 of 5†from any standard laser print
barcode generating system. |
|
Binding |
i.
5,000 Booklets,
duly serial numbered on covering brown
paper, will be made containing 14 tickets (5+9) for each day of
the 14 day fair (i.e. Nov.
14-27, 2013).
ii.
500
Booklets of seasonal tickets, duly serial numbered on covering brown paper, will be made containing 14 tickets (5+9) for each day of
the 14 day fair (i.e. Nov.
14-27, 2013).
iii.
Each book
containing 50 Nos. of Entry Ticket for
each day will be bound.
Binding
shall be carried out with 80 gsm brown/light colour paper and stapling at 2
places. For (iii) above each book will
have book no. and serial numbers of tickets/passes (starting no. and ending
no.) printed on the cover. |
|
Delivery Schedule and Penalty |
15
days from the date of final print order.
In case of late delivery, 5% penalty per day (within permissible
limit) on the total bill amount will be levied. Please refer to the detailed penalty clauses enclosed as
annexure. |
|
Validity of Rates |
One
year from the last date of submission of bid. |
Terms & Conditions:
I.
For assignment of
job, ITPO shall issue a work order, specifying therein the size, quantity,
specifications of paper, colours and security features. Printer should strictly
adhere to the work order, special instructions, if any and the serial numbering
provided by ITPO.
II.
Printer should do
pre-packing inspection while packing to check the quantity, category etc. and
ensure that the declared items are contained in the packet.
III.
Once the job is
executed the printer shall deliver the same progressively to ITPO Stores.
IV.
Printer shall
ensure obtaining signature of recipient Officer of ITPO, Stores with his name,
designation and date with seal of ITPO, for
each delivery note/challan.
V. Complete security is to be maintained by the printer to ensure that no leakage or pilferage of tickets takes place. The printer should nominate two of their representatives for co-ordination with ITPO.
VI.
The Printer
should have the required infrastructure/technical skills to undertake the work
and whatever supplementing is required should be done before undertaking the
job and the job should be executed within the specified time under one
premises.
VII.
The Printer
should have necessary security procedures and routines including accounting of
waste paper etc. and the printer will augment these, if it is considered
necessary by ITPO.
VIII.
The Printer will
install necessary quality control checks and obtain required
Electronic/Mechanical Equipment for testing an on-going work. A mechanism/process will be instituted for
selecting pieces out of every batch produced to verify the quality and record
of such testing will be kept which will be made available for inspection if
called for.
IX.
The entire
production process will be subjected to vigorous checking by ITPO. The Printer shall provide inspection
facilities to check that the infrastructural, security and quality control
checks are fully met before start of production runs; further these could also
be inspected by ITPO or its authorized representative at any time during the
Printing Process.
X.
ITPO will not
compensate for any losses suffered by the printer such as cost of re-runs, excess
printing etc. The printer should
compensate ITPO for any losses on account of rejection due to bad printing
quality, missing security features, wrong numbering, non-readability of
bar-code etc.
XI.
The supply
schedules will be well maintained and timely deliveries must be ensured as
specified.
XII.
The printer will
print all the items in the work order as per the design approved by ITPO.
XIII.
The printer shall
submit Proforma Invoice enclosing therewith the sample, copy of work-order, copy
of delivery Challans in quadruplicate. Thereafter, ITPO shall issue pay order
for the material supplied.
XIV.
On the basis of
pay order, printer is required to submit bill duly pre receipted (first copy)
in quadruplicate (4 copies) along with
voucher copy of samples, copy of work order, copy of pay order, delivery
Challan 4 copies for settlement of bill.
XV.
ITPO envisages
that all the jobs should be executed under one roof with a single printer.
Therefore the bidders must quote all the items as given in the proforma.
However, ITPO reserves its rights to allocate the job to more than one printer
or any other printer.
XVI.
ITPO reserves its
rights to terminate/cancel/suspend the contract any time without assigning any
reasons.
XVII.
In case of poor
quality or using paper other than specified, ITPO reserve the rights to impose
suitable penalty and/or reject the entire lot as per ITPO’s approved norms.
XVIII.
The terms &
conditions mentioned in this letter shall be prevalent.
XIX.
In case of any
dispute the same shall be referred to CMD, ITPO or his nominee to act as Sole
Arbitrator, under the provisions of Indian Arbitration & Conciliation
(Amendment) Act, 1996 and give award thereof.
The award so given shall be final and binding on parties.
XX.
The Printer must
return the duplicate of this bid invitation letter duly signed along with his quotation
in the prescribed form duly signed by an authorized signatory in acceptance of the
terms & conditions.
XXI.
Interested
printers are requested to quote the rates in the form of quotation enclosed, without
any cutting or over-writing, neatly typed under the cover of their application
on their letter head and send it to the Dy. Manager/Manager (Printing), India
Trade Promotion Organisation, Pragati Bhawan, Pragati Maidan, New Delhi -
110001 in a sealed envelope indicating name of the job on the envelope and due
date of opening on or before 13th September, 2013 by 03.00
pm. The quotations will be opened at 3.30 pm on the same day in the
presence of the quotationers, who wish to be present.
XXII. The jurisdiction for all disputes shall be Delhi, New Delhi courts.
* The quotation invitation is only for Security Printers who are empanelled with Indian Bank’s Association (IBA) and have their press in National Capital Region (NCR) situated with-in a radius of 30 (Thirty) kilometers from ITPO’s office at Pragati Maidan, New Delhi. The printers quoting rates should have valid empanelment with IBA till the time of bid. The printers must therefore enclose a copy of the valid certificate of their empanelment with IBA.
** ITPO will require small quantities of the
above item(s) for it’s other big/smaller/much-smaller fair(s)
and printer/supplier shall be bound to
print/supply these at the rates quoted
(valid for one year) without protest or
demur.
Dy. Manager/Manager (Printing)