Welcome to
INDIA TRADE PROMOTION ORGANISATION

GSTIN : 07AAATI2955C1ZX , PAN No : AAATI2955C



India Trade Promotion Organisation

(A Government of India Enterprise)


No. 130-ITPO (216)/Prodn./2013-14-(IV)
  September 03, 2013

23371545, 9868305733

Tender  Invitation

Sub:     Inviting rates for printing  and supply  of Entry Tickets, Passes, Badges (with security feature  and bar-code) and non-peelable Laser  print bar-code  stickers for India International Trade Fair (IITF)-2013 and other  big/small  fairs in Pragati Maidan or else where, for one year.

India Trade Promotion Organisation (ITPO) invites rates, from those printers who are  empanelled  with Indian Banks’ Association (IBA) ,  having their press in National Capital Region (NCR)  situated with-in a radius of 30 (Thirty) kilometers  from ITPO’s office at Pragati Maidan, New Delhi, for printing and supply of Entry Tickets, Passes, Badges (with security feature  and bar-code) and non-peelable Laser  print  bar-code  stickers for India International Trade Fair (IITF)-2013 and other  big/small  fairs in Pragati Maidan or else where, for one year.

For IITF -2013 the   entry related items are to be printed as per the specifications (valid for other fairs for one year) and terms & conditions given below:

Name of the job

(I)   Entry Tickets (A & B) and Passes

 (II)  Badges

Finished Size

10½” x 3¼” – (with one/two perforations), Qty. - approx. 16 lakhs in different denominations and different colour schemes.

3¾” x 5”, Qty. - approx. 33,500 (Thirty three  thousand five hundred)

Paper  

90 gsm Super Sunshine (Ballarpur or equivalent)

210 gsm Kent-Ivory Card

Printing Process

Offset

Offset

Specifications

Colour:  Entry Tickets (A)  - (4+4)

                                 (B)  - (2+4)

 

Printing of security features as follows:

 

Star mark/ITPO logo printed with anti-photocopy (UV) ink and void pantograph on one side at two/three places.

Colour:  (4+1)

 

 

Printing of security features as follows:

 Star mark/ITPO logo printed with anti-photocopy (UV) ink and  void pantograph on one side at one place.

Quantity to be quoted

(I) (A & B) 500, 1000, 3000, 5000, 10000, 25000, 75000, 100000  &  140000.

 (II) 100, 300, 1000, 1250, 2500, 4100, 10000 & 20000.

Art Work/Colour Scheme

Artwork to be adapted on system by Printer as per concept of ITPO. Colour scheme will be provided.

Composing / Processing

Through image setter CTP on high resolution

Plates making

Only PS plates to be used.

Proofs

The colour laser proofs are to be shown to ITPO for final approval. 

Serial Numbering

Serial Numbering will be on one side at two/three places for  tickets and passes numbering shall  be  on  one side at one place on badges.

Bar Code

Barcode will be printed on one side at one place on tickets, passes and badges as per artwork. The laser print barcode  should have the symbology “i 2 of 5” from any standard laser print barcode generating system. 

Binding

     i.         5,000 Booklets, duly serial numbered on  covering brown paper, will  be made  containing 14  tickets (5+9) for  each day of  the 14 day fair (i.e.  Nov. 14-27, 2013).

 

    ii.         500 Booklets  of seasonal  tickets, duly serial numbered on  covering brown paper, will be made  containing 14  tickets (5+9) for  each day of  the 14 day fair (i.e.  Nov. 14-27, 2013).

 

   iii.         Each book containing 50 Nos. of Entry Ticket for  each day will be bound.

 

Binding shall be carried out with 80 gsm brown/light colour paper and stapling at 2 places. For (iii)  above each book will have book no. and serial numbers of tickets/passes (starting no. and ending no.) printed on the cover.

Delivery Schedule and Penalty

15 days from the date of final print order.  In case of late delivery, 5% penalty per day (within permissible limit) on the total bill amount will be levied.  Please refer to the detailed  penalty clauses enclosed  as  annexure.

Validity of Rates

One year from the last date of submission of bid.

Terms & Conditions:

     I.        For assignment of job, ITPO shall issue a work order, specifying therein the size, quantity, specifications of paper, colours and security features. Printer should strictly adhere to the work order, special instructions, if any and the serial numbering provided by ITPO.

    II.        Printer should do pre-packing inspection while packing to check the quantity, category etc. and ensure that the declared items are contained in the packet.

  III.        Once the job is executed the printer shall deliver the same progressively to ITPO Stores.

   IV.        Printer shall ensure obtaining signature of recipient Officer of ITPO, Stores with his name, designation and date with seal of ITPO, for  each delivery note/challan.

    V.        Complete security is to be maintained by the printer to ensure that no leakage or pilferage of tickets takes place. The printer should nominate two of their representatives for co-ordination with ITPO.

   VI.        The Printer should have the required infrastructure/technical skills to undertake the work and whatever supplementing is required should be done before undertaking the job and the job should be executed within the specified time under one premises.

 VII.        The Printer should have necessary security procedures and routines including accounting of waste paper etc. and the printer will augment these, if it is considered necessary by ITPO.

VIII.        The Printer will install necessary quality control checks and obtain required Electronic/Mechanical Equipment for testing an on-going work.  A mechanism/process will be instituted for selecting pieces out of every batch produced to verify the quality and record of such testing will be kept which will be made available for inspection if called for.

   IX.        The entire production process will be subjected to vigorous checking by ITPO.   The Printer shall provide inspection facilities to check that the infrastructural, security and quality control checks are fully met before start of production runs; further these could also be inspected by ITPO or its authorized representative at any time during the Printing Process.

    X.        ITPO will not compensate for any losses suffered by the printer such as cost of re-runs, excess printing etc.  The printer should compensate ITPO for any losses on account of rejection due to bad printing quality, missing security features, wrong numbering, non-readability of bar-code etc.

   XI.        The supply schedules will be well maintained and timely deliveries must be ensured as specified.

 XII.        The printer will print all the items in the work order as per the design approved by ITPO.

XIII.        The printer shall submit Proforma Invoice enclosing therewith the sample, copy of work-order, copy of delivery Challans in quadruplicate. Thereafter, ITPO shall issue pay order for the material supplied.

XIV.        On the basis of pay order, printer is required to submit bill duly pre receipted (first copy) in quadruplicate  (4 copies) along with voucher copy of samples, copy of work order, copy of pay order, delivery Challan 4 copies for settlement of bill.

 XV.        ITPO envisages that all the jobs should be executed under one roof with a single printer. Therefore the bidders must quote all the items as given in the proforma. However, ITPO reserves its rights to allocate the job to more than one printer or any other printer.

XVI.        ITPO reserves its rights to terminate/cancel/suspend the contract any time without assigning any reasons.

XVII.        In case of poor quality or using paper other than specified, ITPO reserve the rights to impose suitable penalty and/or reject the entire lot as per ITPO’s approved norms.

XVIII.        The terms & conditions mentioned in this letter shall be prevalent.

XIX.        In case of any dispute the same shall be referred to CMD, ITPO or his nominee to act as Sole Arbitrator, under the provisions of Indian Arbitration & Conciliation (Amendment) Act, 1996 and give award thereof.  The award so given shall be final and binding on parties.

  XX.        The Printer must return the duplicate of this bid invitation letter duly signed along with his quotation in the prescribed form duly signed  by    an authorized signatory in acceptance of the terms & conditions.

XXI.        Interested printers are requested to quote the rates in the form of quotation enclosed, without any cutting or over-writing, neatly typed under the cover of their application on their letter head and send it to the Dy. Manager/Manager (Printing), India Trade Promotion Organisation, Pragati Bhawan, Pragati Maidan, New Delhi - 110001 in a sealed envelope indicating name of the job on the envelope and due date of opening on or before 13th September, 2013 by 03.00 pm. The quotations will be opened at 3.30 pm on the same day in the presence of the quotationers, who wish to be present.

XXII.        The jurisdiction for all disputes shall be Delhi, New Delhi courts.

*        The quotation invitation is only for Security Printers who are empanelled with Indian Bank’s Association (IBA)   and  have their press in National Capital Region (NCR)  situated with-in a radius of 30 (Thirty) kilometers  from ITPO’s office at Pragati Maidan, New Delhi. The printers quoting rates should have valid empanelment with IBA till the time of bid.  The printers must therefore enclose a copy of the valid certificate of their empanelment with IBA.

**          ITPO will require small  quantities of  the  above  item(s) for  it’s other big/smaller/much-smaller fair(s) and printer/supplier shall  be bound to print/supply these at  the rates quoted (valid for one year) without  protest or demur. 

Dy. Manager/Manager (Printing)

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