India Trade Promotion Organisation
(A Govt. of India Enterprise)
Gate No. 3, Pragati Bhawan, Pragati Maidan
New Delhi – 110001

Tender Document

Subject: Invitation of sealed quotations for procurement of 4 (Four) Laptops with minimum 1(One) year warranty.

India Trade Promotion Organisation (ITPO), a premier trade promotion organisation, manages India’s premier trade fair complex, Pragati Maidan in New Delhi. ITPO intends to procure 4(Four) Laptops with Minimum 1(One) year warranty.   ITPO invites sealed quotations from the distributer/authorized reseller of the Original Equipment Manufacturer (OEM).

A.  Scope of work:

To supply Laptops as per the quantity given as the below:

B.  Installation Period:  Supply & Installation to be completed within 2 (Two) working   days from release of the purchase order.

C.  Terms & Conditions:

1. Vendor shall provide minimum one year warranty.

2. Transportation cost, if any, shall be borne by the vendor.

3. The quotations shall be submitted neatly and all corrections, over-typing shall be attested with seal and full signature.  ITPO reserves the right to not to accept or reject any or all the quotations without assigning any reason. Tendering/Subsequent award of job shall not in any way entitle the vendor to have any exclusive rights and privileges.

4. The commercial bids of only those bidders shall be opened who shall technically qualify as per the Eligibility criteria laid down in the tender document.

5. In case of dispute between ITPO and the successful bidder, if not resolved amicably, same shall be referred to adjudication / arbitration in accordance with Indian Arbitration and Conciliation Act 1996. All unresolved disputed matters will have the jurisdiction of Delhi, so far as legal and court matters are concerned.

6.  The price should be including of all the taxes, levies etc.

7. The tender quotations will be opened on the same day at 12:30 PM in the presence of the representatives.

8. ITPO reserves the right to accept or reject any offer without assigning any reason thereof.

 D.  Payment Terms:

        Payment would be made against delivery & after successful testing of Laptops by ITPO, and receipt of invoice. 

E.  ELIGIBILITY CRITERIA

1. The bidder should either be an Original Equipment Manufacturer (OEM) or should be authorized/ certified directly by the OEM to sell the laptops. If bidder is authorized dealer of any particular brand, should submit self attested copy with seal issued by manufacturer.

2. The bidder should have a registered number of VAT/TIN. Please provide certified copy as supporting document (Any one).

F.  SCHEDULE & IMPORTANT INFORMATION 

Note:    The cost of the tender document is non-refundable. The EMD of the unsuccessful bidders shall be refunded after finalization of the tender.

The date, time and venue of opening of commercial bid will be advised to the short listed bidders separately.

G. SEALING AND MARKING OF BIDS  

Enclosing of Bid - The copies of the Technical Bid shall be placed in sealed envelope 1 clearly marking it "Technical Bid”.  The Commercial Bid shall be placed in separate sealed envelope 2 clearly marking it as "Commercial Bid do not open with Technical Bid". The two envelopes shall then be placed in third envelope, which shall also be appropriately sealed and marked as “Bid for procurement of 4 (Four) Laptops with minimum 1(One) year warranty.”

In addition to the above, the inner envelopes shall indicate the name and address of the Bidder to enable the bid to be returned unopened in case it is declared "late". 

H.  SUBMISSION OF BIDS

     Quotation should be submitted in sealed envelope at following address.

Mr. Abhishek Chauhan
Dy. Manager,

Room No: - 206, Main Building
System Development and Compliance Services Division
Pragati Bhawan, Pragati Maidan
New Delhi – 110001
Ph. 011-23371540
Email: abhishekchauhan@itpo-online.com