ADDENDUM & CORRIGENDUM  to `Part A of RFP` 

Please note: - Addendum and Corrigendum as given below shall be an integral part of the tender document, reference no. ITPO/SD&CSD/ERPIMPLEMENTATION/13-14 dated 02-12-2013

ADDENDUM

AA1. Addendum to “8. SCOPE OF WORK” of Part A of RFP

8.9 Brief Scope on Data Digitization & Data Migration

1.    DATA DIGITIZATION

·         The vendor shall digitize the historical data.  The vendor shall start the digitization of historical data during the implementation itself.

·         The whole process of data digitization shall be carried out as per the following:

a.   A detailed data digitization plan shall be prepared at the start of the project implementation by vendor in consultation with ITPO.

b.   The physical files/register (from the respective ITPO`s offices) along with all the supporting documents shall be provided to vendor in a batch mode.

c.    Vendor shall arrange all the papers in an appropriate manner and put an Identification Number (IN) for each file and papers.

d.   Vendor shall do the creation of the master data and the transaction data as per the requirements of the ERP system.

e.    The vendor shall also scan related documents to the data and link it appropriately.

·         Review and update the digitized data in coordination with the respective ITPO`s offices.  The final hardcopy of digitized data, softcopy of scanned documents (in .jpg/.bmp/.pdf/.jpeg/.tiff / text format) would be maintained with the respective project locations on DVDs or other electronic media at the end of the process.

·         The physical documents/files of data from the respective ITPO project locations would be handed over to the authorized representative of vendor.  After completion of the data digitization, the vendor shall return the documents/files/registers to the concerned ITPO official.

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