No. 258-ITPO (1)/ST/2014-15

India Trade Promotion Organization

Stores Division

Prantik Buidling, Near Gate No.1

New Delhi - 110001

New Delhi, April 2, 2014

                                                                ENQUIRY

Subject: Procurement of Stationery/computer consumables and misc. items during 2014-15.

                India Trade Promotion Organization invites sealed quotations for stationery items as shown in the Annexure I enclosed from the manufacturers/their distributor/dealers, Govt. Co-operative Stores/ Govt. agencies/MSMEs including MSMEs owned by SC/ST entrepreneurs.  Procurement from the MSMEs including MSME owned by SC/ST entrepreneurs will be made as per guidelines and directions issued by the Ministry of Micro Small and Medium Enterprises, Udyog Bhavan, New Delhi.

2.            i) Firms, should have at least three years of experience of supplying the items in at least 3(three        Government Ministries/Departments in each item required.

                ii) The turnover of the firms should be at least 14 (fourteen) lakhs over annum during the last three financial years for the items mentioned.

                iii) The firms should not have been blacklisted by any Ministry/Department of Govt. of India or ITPO.

                iv) The clause No.2 (i) and 2(ii) related  to three years experience and turnover will not be applicable on Govt. Cooperative Stores/Govt. Agencies/ MSMEs including MSMEs owned by SC/ST.

3.            Sealed quotation, duly subscribed “Quotation for stationery / Computer consumables and other misc. items “addressed to the undersigned may be sent in sealed cover and be deposited in the tender Box kept in Store Division, ITPO, Pragati Maiden, New Delhi – 110001 latest by 7^th April, 2014 at 3.00pm.  Quotations received after stipulated date/time shall not be entertained.  The quotations will be opened on the same date at 3.30pm in Stores Division, ITPO, Pragati Maiden, New Delhi in the presence of the interested tenderers or their representatives who may like to be present.

4.            An earnest money of Rs.60,0000/-(Rupees sixty thousand only) will be deposited by the tenderers/applicants in the form of bank draft in favour of India Trade Promotion Organization, New Delhi alongwith the quotation.  The Govt. Cooperative Stores/Govt. Agencies/MSMEs including MSMEs owned by SC/St are exempted from paying the earnest money and tender document fee.  The tenderer is required to pay Rs.525/- (Rupees five hundred twenty five only) (includes 5 %DVAT) as the cost of tender document with the application.  The tender application without earnest money and tender fee will not be accepted.  The tender fee will be non-refundable.  However, EMD of unsuccessful tenderers will be refunded after the finalization of order.

5.            The following items and conditions may be kept in view while submitting your bid.

a) The firms should be in a position to supply stationery/computer consumables and other misc. items mentioned, within 24 hours on a very short notice as and when needed.

b) The items should be delivered to ITPO at Gate No.1, Store Division, ITPO, Pragati Maiden, New Delhi.

c)  The owner/firm should be available on his own direct telephone (office as well as residence) and also on mobile phone.  The mobile number may also be given.  The firms should be able to provide stationery items on Saturday/Sunday/Holidays also. The firms should have their office/showroom in Delhi/NCR.

d) No request for escalation of rates would be entertained after the approval of rates

e)  These rates must be applicable for a period of one year i.e. up to 31.03.2015.  After scrutinisation of the party/parties, ITPO will issue order for supply of above items from time to time, as per requirement

f ) The items should be of standard make.  In case it is noted that the items are not of standard make, it would be open for ITPO to cancel the contract fortwith and forfeit the EMD

g) The firm must be registered with Delhi VAT Tax Department.

h) The firm/company should submit the duly attested photocopies of documents related to PAN number, TIN number, Undertaking in favour of elgibility criteria mentioned in para 2) above.

                i) Incomplete quotations in any manner will not be accepted and are liable to be rejected.

6.            Tenderers may please quote their unconditional rates strictly as per the list of items enclosed.  Cutting /overwriting, if any, should be countersigned.  These rates must be applicable for a period of one year i.e. up to 31.03.2015.  After scrutinisation of the party/parties, ITPO will issue order for supply of above items from time to time, as per requirement.

7              India Trade Promotion Organization reserves the right to accept or reject any tender in full or in part without assigning any reason thereof.  India Trade Promotion Organization also reserves its right to give preference to MSMS including MSMEs owned by SC/ST, as per guidelines and directions issued by Ministry of Micro Small and Medium Enterpriese, Udyog Bhavan, New Delhi.

(H.P. Dharod)

Sr. Manager