Welcome to
INDIA TRADE PROMOTION ORGANISATION

GSTIN : 07AAATI2955C1ZX , PAN No : AAATI2955C



India Trade Promotion Organization
(Store Division)
Prantik Building, Near Gate No.1,
Pragati Maidan,
New Delhi – 110011
Telephone No.23378645, FAX No. 23371492

Short Tender Inviting Notice

 

No. 252/ITPO (5)/ST/2006-2014                                 Dated   : 14/01/2015

Sub: Procurement of winter woolen uniform clothes, Jersey and Woolen Vest for Security Staffs

            India Trade Promotion Organization (ITPO) invites sealed quotations/bids from manufacturers/their distributors/dealers/ suppliers registered under DGS&D or NSIC/ Govt. consumer Co-operative Stores/Govt. agencies/MSEs, merely owned by SC/ST entrepreneurs, as per guidelines and directions issued by Ministry of Micro, Small and Medium Enterprises, Udyog Bhavan, New Delhi for the following items, as per the required quantity and approved rate mentioned against each items shown in the table subject to the terms and conditions printed overleaf.

S. No.

Description of items

Size/

capacity

In mtr./Nos.

 Qty.

In mtrs. /nos.

(size x capacity

Proposed price preference+ Tax/Vat

in Rs.

Quoted Price

per mtr./unit.

in

(Rs.)

 

Remarks

01.

Winter woolen cloths in Khaki colour.

 (i) 3 mtr.  Each/ 92

 

276mtr.

 

275/- +Vat/

Tax

 

 

 

02

Woolen Jersey (Khaki in colour)

02 each/92 nos.

184 nos.

520/- +Vat/

Tax

 

 

 

03

Woolen Vest- Half Sleeves

01 for each/92

92 nos.

236 /- +Vat/

Tax

 

 

 

Note:

·         The bidders should be noted that the quotation(s), duly superscribed “Quotation for Procurement of winter woolen uniform clothes, Jersey and Woolen Vest for Security Staffs”, will be dropped/deposited by yourself/your representative in tender box , kept in Store Division, Prantik Buidling , Near Gate No. -01, Pragati Maidan, ITPO, New Delhi-01, by 3. pm on or before dated 30/01/2015 and will be opened at 3.30 pm on the same day in the presence of interested tenderers or their representatives, who may like to be present.   

·         Please note that the quotation(s) completed with all aspect, such as, indicating price, time of delivery with detailed specifications, relevant drawings, samples, pamphlet and literature, where applicable, should be addressed to the undersigned mentioning Enquiry No. , opening date on the top of sealed Envelope, name of the bidder, address and mobile number.

·         Quotations received after stipulated date/time shall under no circumstances be entertained.

·         In case, the prospective bidders need any clarification regarding any terms and conditions of the tender or items of ‘Quotation for  Procurement of winter woolen uniform clothes, Jersey and Woolen Vest for Security Staffs, he/she/they may seek from the undersigned, well in time to ensure that required clarification before the last date for submission tender.

Terms and Conditions:

1.    Firms, who fulfill the following eligibility criteria, should apply:-

 

a.    The bidders must have 3 years experience for supply of uniform items in Govt. offices/PSU and other similar organizations. Necessary supporting documents to this effect must enclose with the quotation. Copies of the work order for the last three years should be enclosed. The firms are required to furnish their complete address and telephone numbers along with self attested photocopies PAN/TAN, Service Tax No, Sales Tax registration certificate etc.

b.    The turnover of the firm should be at least 14(fourteen) lakhs per annum during the last three financial years for the uniform items.

c.    The firm should not have been blacklisted by any Ministry /Departments

 of the Govt. of India or ITPO.

d.    The clause No. 1(a) and 1 (b) related to three years experience and turnover will not be applicable on Govt. Cooperative Stores/Govt. Agencies/MSEs owned by SC or ST.

2.    The following terms and conditions may be kept in view while submitting your bid:

a.    The firm should be in a position to supply the items, as mentioned in the list on very short notice, as and whenever needed. The firm should also ready to supply the items on Saturday/Sunday/Holidays also, as and when required

b.    Procurement towards winter woolen uniform clothes, Jersey and Woolen Vest for Security Staffs should be delivered to this department at Gate No.1, Stores Division, ITPO, Pragati Maidan, New Delhi.

c.    The owner firm should be available on his own direct telephone (office as well as residence) and also on mobile phone.  The mobile plus email id may also be given.

d.    The uniform cloth should be of standard make.  Later on, it is noted that in case, the items are not of standard make, or unacceptable quality or could not match as per our approved specification within the period of ‘Performance Security’, the same should be replaced by the firm unconditionally or otherwise it would be open for the Department to cancel the contract forthwith and forfeit the EMD/Security.

e.    The firms must be registered with Delhi Vat/Sales Tax Department.

f.     Interested firms/parties will have to submit unconditional acceptance to the above terms and conditions at the time of submission of the quotation on the letter head of the Firm.

3.    The rates quoted by the parties should be valid till 30.04.2015. Also the approved rate of successful bidder deems valid till 30.04.2015.

4.    The quantity mentioned above is subject to change prior to issue of Supply Order/Award of Work. Also the order, if awarded, will be subject to our standard, conditions of contract.

5.    Quotation should be free from correction and erasers.

6.    Price quoted should be for units specified by us overleaf and delivery at our office. All risk to goods till the point of delivery shall be open on the supplier.

7.    Price quoted should be for inclusive of fright, packing forwarding and insurance. If sales tax, Excise Duty and other charges are to be paid extra this should be clearly specified in tender. In the absence of any such stipulation, it will be assumed that the quotation inclusive of these taxes.

8.    The tenderers, irrespective of the fact, whether they quote or not, are requested to notice the receipt of the tender notice

9.    Tenderers may please quote their unconditional rates strictly as per the list of item mentioned in the table. After scrutiny/evaluation of parties, ITPO deserves to issue award of work order for supply of above items as per requirement and specification.

10. It will be the discretion of India Trade Promotion Organization to accept or reject any tender in full or in part without assigning any reason thereof.  Also ITPO deserves its rights to cancel or postpone the supplies without assigning any reasons what so ever or cancel the order without any liability or to buy a part of the materials, for which the quotations are invited. The discretion of ITPO shall be final and binding in this regard.

 

Provided that India Trade Promotion Organization also reserves its right to give preference to MSEs including MSEs owned by SC/ST, as per guidelines and directions issued by the Ministry of Micro Small and Medium Enterprises, Udyog Bhavan, New Delhi.

11. Printed conditions on the back of letters originating from quotations/tenders will be ignored, if it is desired to apply any particular condition to the tender, the same must be clearly brought out in the body of the tender.

12. The tenderer are required to state whether he is relative of any officers/officials of our organizations or tenderer is a public limited firm or a private company in which any officers/officials of ITPO of his relative deems a partner or  member or director.

13.  ITPO also reserves its right to accept the lowest rates quoted by the tenderers and if possible, to allow the Public Enterprises price preference facilitates as admissible under the existing policy.

14. The tenderes are required to confirm that the price quoted is as per DGS&D rate contract, if applicable, for which relevant documents are enclosed.

15. Service Tax/VAT, if any, must be quoted, failing which no amount would be paid towards service tax/VAT. Further TDS and other applicable taxes as per prevailing rates, will be deducted before making the payment.

16. This tender is non- transferable;

17. Payment against bill/invoice shall be released only after fully supply/through inspection and observance of satisfactory performance of the Winter Uniforms. Payment will be made direct to the supplier through A/C payee cheque/ ECS mode only. No advance payments will be made in any case;

18. The Department reserves the right to impose any other conditions for regulating the contract in public interest;

19. In case the successful bidder found in breach of any condition(s)/tender at any stage, legal action as per rules/laws shall be initiated against the agency concerned. In that case Earnest Money Deposit/ Performance security shall be forfeited after giving proper opportunity through show cause notice;

20. Penalty: It shall be obligatory to supplier to adhere strictly to the deliveries quoted and accepted by us in our orders.  The items ordered shall be supplied as per specification/sample selected to Store Department , Prantik Building , Near Gate No. -01, Pragati Maidan, ITPO, New Delhi-01, within 12 days of placement of the order, In case of delay in supplies, unless extension of delivery has been granted by Manager(stores) on application from supplier, the organization may at its option either  (a) recover from the supplier as liquidated damage a sum to 2% of the price of any stores not delivered for a month or a part of the month subject to maximum limit to 10% or (b) purchase elsewhere on account and at the risk of the supplier the stores not delivered  or (c) cancel the contract without prejudice to its rights order (a) and (b) above.

21.  The bid document must be filled in neatly and clearly with ink or typed in computer. Incomplete or conditional tenders will not be entertained.

22.  Bidder will not be allowed to withdraw his/her offer. EMD shall be forfeited at the risk of bidder, if the bidder fails to honour the contract.

23. Any intermittent request for increase in the approved rates of ITPO will not be entertained for any reason and the items required to be provided by the supplier should strictly be in accordance with the sample approved by the department.

24.  Canvassing in any form is strictly prohibited and tender of the tenderer who resort to such activities will be summarily rejected.

25.  The EMD shall be forfeited in case the firm does not fulfill/ produce the documents/ promises made before this Department or any committee constituted by this Department for this purpose.    

26.  Performance Security: Performance  Security @ 7.5% of the total value of job order

will be the “Security Deposit” in the case of successful bidder, which may be furnished in the form of Fixed Deposit Receipt from a Commercial bank or Bank Guarantee from a Commercial bank within the 10 days of award of contract safeguarding the purchasers interest in all respects. The Performance Security should be valid for a period of four months beyond the date of completion of all contractual obligations of the contractor.  

Earnest Money will be refunded to the successful bidder on receipt of Performance Security. The Govt. Co-op. Stores/Govt. Agencies/MSMEs including MSE’s owned by SC/ST are exempted from paying the performance security.

27. Performance Security is compulsory and will have to be submitted by each successful bidder.

28.   Earnest Money Deposit:-

The quotation must be accompanied by an Earnest Money Deposit (EMD) of Rs 5000/-(Rupees Five thousand only) through Demand  Draft in favour of INDIA TRADE PROMOTION ORGANISATION, New Delhi, Payable at  New Delhi, which should be valid for a period of 45 days beyond the last date of submission of the tender. The EMD will be refunded to all the unsuccessful bidders immediately but in any case within 30 days after the award of the contract without any interest. EMD will be forfeited in case successful bidder fails to abide by the terms and conditions or refuse to undertake the contract. A bid received without Earnest Money, except those Firms which have been exempted from submission of Earnest Money, as per Government of India orders/instruction shall be summarily rejected. The Govt. Co-op. Stores/Govt. Agencies/MSMEs including MSE’s owned by SC/ST are exempted from paying the earnest money. Certified copies of the same should be furnished with the quotation for claiming the relaxation, failing which quotation will be rejected.

  1. The sample will be selected by Purchasing Committee of this Department. One or more items of the same firm may be selected by the committee and accordingly order shall be placed to the firm for one or more items. The decision of the Committee will be final and binding on all bidders.

30. A firm blacklisted by any Govt. /State Government office will not be eligible to

participate in this tender. In case any such firm obtain contract by hiding the facts and it comes to the notice of Department later contract will be cancelled immediately and security forfeited;

31.   All disputes are subject to the jurisdiction of courts in the National Capital Territory of Delhi and Agreement will be governed by and be construed in accordance with the laws of India

  

(S. P. Panda)
Manager (Stores)

Back