Welcome to
INDIA TRADE PROMOTION ORGANISATION
GSTIN : 07AAATI2955C1ZX , PAN No : AAATI2955C
India Trade Promotion
Organization
(Store Division)
Prantik Building,
Near Gate No.1,
Pragati Maidan,
New Delhi – 110011
Telephone
No.23378645, FAX No. 23371492
Short Tender Inviting Notice
No. 252/ITPO (5)/ST/2006-2014 Dated : 14/01/2015
Sub: Procurement of winter woolen uniform clothes, Jersey and Woolen Vest for Security Staffs
India Trade Promotion Organization
(ITPO) invites sealed quotations/bids from manufacturers/their
distributors/dealers/ suppliers registered under DGS&D or NSIC/ Govt. consumer
Co-operative Stores/Govt. agencies/MSEs, merely owned by SC/ST entrepreneurs, as
per guidelines and directions issued by Ministry of Micro, Small and Medium
Enterprises, Udyog Bhavan, New Delhi for the following items, as per the required
quantity and approved rate mentioned against each items
shown
in the table subject to the terms and conditions printed overleaf.
S. No. |
Description of
items |
Size/ capacity In mtr./Nos. |
Qty. In mtrs. /nos. (size x capacity |
Proposed price
preference+ Tax/Vat in Rs. |
Quoted Price per mtr./unit. in (Rs.)
|
Remarks |
01. |
Winter
woolen cloths in Khaki colour. |
(i) 3 mtr.
Each/ 92
|
276mtr.
|
275/- +Vat/ Tax
|
|
|
02 |
Woolen
Jersey (Khaki in colour) |
02 each/92 nos. |
184 nos. |
520/- +Vat/ Tax
|
|
|
03 |
Woolen
Vest- Half Sleeves |
01 for each/92 |
92 nos. |
236 /- +Vat/ Tax
|
|
|
Note:
·
The bidders should be noted that the quotation(s), duly superscribed “Quotation for Procurement of winter woolen
uniform clothes, Jersey and Woolen Vest for Security Staffsâ€Â, will be dropped/deposited
by yourself/your representative in tender box , kept in Store Division, Prantik Buidling , Near Gate No. -01, Pragati
Maidan, ITPO, New Delhi-01, by
3. pm on or before dated 30/01/2015 and will be opened at 3.30 pm on the
same day in the presence of interested tenderers or their representatives, who
may like to be present.
·
Please note that the
quotation(s) completed with all aspect, such as, indicating price, time of
delivery with detailed specifications, relevant drawings, samples, pamphlet and
literature, where applicable, should be addressed to the undersigned mentioning
Enquiry No. , opening date on the top of sealed Envelope, name of the bidder,
address and mobile number.
·
Quotations received after
stipulated date/time shall under no circumstances be entertained.
·
In case, the prospective
bidders need any clarification regarding any terms and conditions of the tender
or items of ‘Quotation for Procurement of winter woolen uniform clothes,
Jersey and Woolen Vest for Security Staffs, he/she/they may seek from the
undersigned, well in time to ensure that required clarification before the last
date for submission tender.
Terms and Conditions:
1.
Firms, who fulfill the following eligibility criteria,
should apply:-
a.
The bidders must have 3 years experience for supply of uniform items in Govt. offices/PSU
and other similar organizations. Necessary supporting documents to this effect
must enclose with the quotation. Copies of the work order for the last three
years should be enclosed. The firms are required to furnish their complete
address and telephone numbers along with self attested photocopies PAN/TAN,
Service Tax No, Sales Tax registration certificate etc.
b.
The turnover of the firm should be at least
14(fourteen) lakhs per annum during the last three financial years for the
uniform items.
c.
The firm should not have been blacklisted by
any Ministry /Departments
of the Govt. of India or ITPO.
d.
The clause No. 1(a) and 1 (b) related to
three years experience and turnover will not be applicable on Govt. Cooperative
Stores/Govt. Agencies/MSEs owned by SC or ST.
2.
The following terms and conditions may be
kept in view while submitting your bid:
a.
The firm should be in a position to supply
the items, as mentioned in the list on very short notice, as and whenever needed.
The firm should also ready to supply the items on Saturday/Sunday/Holidays
also, as and when required
b.
Procurement
towards winter woolen uniform clothes, Jersey and Woolen Vest for Security
Staffs
should be delivered to this department at Gate No.1, Stores Division, ITPO,
Pragati Maidan, New Delhi.
c.
The owner firm should be available on his own
direct telephone (office as well as residence) and also on mobile phone. The mobile plus email id may also be given.
d.
The uniform cloth should be of standard
make. Later on, it is noted that in case,
the items are not of standard make, or unacceptable quality or could not match
as per our approved specification within the period of ‘Performance Security’, the
same should be replaced by the firm unconditionally or otherwise it would be
open for the Department to cancel the contract forthwith and forfeit the
EMD/Security.
e.
The firms must be registered with Delhi Vat/Sales
Tax Department.
f.
Interested
firms/parties will have to submit unconditional acceptance to the above terms
and conditions at the time of submission of the quotation on the letter head of
the Firm.
3.
The rates quoted by the parties should be
valid till 30.04.2015. Also the
approved rate of successful bidder deems valid till 30.04.2015.
4.
The quantity mentioned above is subject to
change prior to issue of Supply Order/Award of Work. Also the order, if
awarded, will be subject to our standard, conditions of contract.
5.
Quotation should be free from correction and
erasers.
6. Price
quoted should be for units specified by us overleaf and delivery at our office.
All risk to goods till the point of delivery shall be open on the supplier.
7. Price quoted should be for
inclusive of fright, packing forwarding and insurance. If sales tax, Excise
Duty and other charges are to be paid extra this should be clearly specified in
tender. In the absence of any such stipulation, it will be assumed that the
quotation inclusive of these taxes.
8.
The tenderers, irrespective of the fact,
whether they quote or not, are requested to notice the receipt of the tender
notice
9.
Tenderers may please quote their
unconditional rates strictly as per the list of item mentioned in the table. After
scrutiny/evaluation of parties, ITPO deserves to issue award of work order for
supply of above items as per requirement and specification.
10.
It will be the discretion of India Trade
Promotion Organization to accept or reject any tender in full or in part
without assigning any reason thereof.
Also ITPO deserves its rights to cancel or postpone the supplies without
assigning any reasons what so ever or cancel the order without any liability or
to buy a part of the materials, for which the quotations are invited. The discretion
of ITPO shall be final and binding in this regard.
Provided
that India Trade Promotion Organization also reserves its right to give
preference to MSEs including MSEs owned by SC/ST, as per guidelines and
directions issued by the Ministry of Micro Small and Medium Enterprises, Udyog
Bhavan, New Delhi.
11. Printed
conditions on the back of letters originating from quotations/tenders will be
ignored, if it is desired to apply any particular condition to the tender, the
same must be clearly brought out in the body of the tender.
12. The
tenderer are required to state whether he is relative of any officers/officials
of our organizations or tenderer is a public limited firm or a private company
in which any officers/officials of ITPO of his relative deems a partner or member or director.
13. ITPO also reserves its right to accept the
lowest rates quoted by the tenderers and if possible, to allow the Public
Enterprises price preference facilitates as admissible under the existing
policy.
14. The
tenderes are required to confirm that the price quoted is as per DGS&D rate
contract, if applicable, for which relevant documents are enclosed.
15.
Service Tax/VAT, if any, must be quoted, failing
which no amount would be paid towards service tax/VAT. Further TDS and other
applicable taxes as per prevailing rates, will be deducted before making the
payment.
16. This
tender is non- transferable;
17. Payment
against bill/invoice shall be released only after fully supply/through
inspection and observance of satisfactory performance of the Winter Uniforms.
Payment will be made direct to the supplier through A/C payee cheque/ ECS mode
only. No advance payments will be made in any case;
18. The
Department reserves the right to impose any other conditions for regulating the
contract in public interest;
19. In case
the successful bidder found in breach of any condition(s)/tender at any stage,
legal action as per rules/laws shall be initiated against the agency concerned.
In that case Earnest Money Deposit/ Performance security shall be forfeited
after giving proper opportunity through show cause notice;
20. Penalty: It shall be
obligatory to supplier to adhere strictly to the deliveries quoted and accepted
by us in our orders. The items ordered shall be
supplied as per specification/sample selected to Store Department , Prantik Building
, Near Gate No. -01, Pragati Maidan, ITPO, New Delhi-01, within 12 days of placement of the order,
In case of delay in supplies, unless extension of delivery has been granted by
Manager(stores) on application from supplier, the organization may at its
option either (a) recover from the
supplier as liquidated damage a sum to 2% of the price of any stores not
delivered for a month or a part of the month subject to maximum limit to 10% or
(b) purchase elsewhere on account and at the risk of the supplier the stores
not delivered or (c) cancel the contract
without prejudice to its rights order (a) and (b) above.
21. The bid document must be filled in neatly and clearly with ink or typed in computer. Incomplete or conditional tenders will not be entertained.
22.
Bidder will not be allowed to withdraw his/her
offer. EMD shall be forfeited at the risk of bidder, if the bidder fails to
honour the contract.
23. Any intermittent
request for increase in the approved rates of ITPO will not be entertained for
any reason and the items required to be provided by the supplier should
strictly be in accordance with the sample approved by the department.
24.
Canvassing in any form is strictly prohibited
and tender of the tenderer who resort to such activities will be summarily
rejected.
25. The EMD shall be forfeited in case the firm does not fulfill/ produce the documents/ promises made before this Department or any committee constituted by this Department for this purpose.
26. Performance Security: Performance Security @ 7.5% of the total value of job order
will be the “Security
Deposit†in the case of successful bidder, which may be furnished in the form
of Fixed Deposit Receipt from a Commercial bank or Bank Guarantee from a
Commercial bank within the 10 days of award of contract safeguarding the
purchasers interest in all respects. The Performance Security should be valid
for a period of four months beyond the date of completion of all contractual
obligations of the contractor.
Earnest Money will be refunded to the successful bidder on receipt of Performance Security. The Govt. Co-op. Stores/Govt. Agencies/MSMEs including MSE’s owned by SC/ST are exempted from paying the performance security.
27. Performance Security is compulsory and will have to be submitted by each successful bidder.
28. Earnest Money Deposit:-
The
quotation must be accompanied by an Earnest Money
Deposit (EMD) of Rs 5000/-(Rupees Five thousand only) through Demand Draft
in favour of INDIA TRADE PROMOTION ORGANISATION, New Delhi, Payable at New Delhi, which should be valid for a period
of 45 days beyond the last date of submission of the tender. The EMD will be
refunded to all the unsuccessful bidders immediately but in any case within 30
days after the award of the contract without any interest. EMD will be
forfeited in case successful bidder fails to abide by the terms and conditions
or refuse to undertake the contract. A bid received without Earnest Money,
except those Firms which have been exempted from submission of Earnest Money,
as per Government of India orders/instruction shall be summarily rejected. The Govt. Co-op.
Stores/Govt. Agencies/MSMEs including MSE’s owned by SC/ST are exempted from
paying the earnest money. Certified copies of the same should be
furnished with the quotation for claiming the relaxation,
failing which
quotation will be rejected.
30.
A firm blacklisted by any Govt. /State
Government office will not be eligible to
participate
in this tender. In case any such firm obtain contract by hiding the facts and
it comes to the notice of Department later contract will be cancelled
immediately and security forfeited;
31. All disputes are subject to the jurisdiction of courts in the National Capital Territory of Delhi and Agreement will be governed by and be construed in accordance with the laws of India
(S. P. Panda)
Manager (Stores)