INDIA TRADE PROMOTION ORGANISATION 
(Stores Division)

Prantik Building, Near Gate No.1 
PRAGATI  MAIDAN 
NEW DELHI-110001. 

Telephone No. 23371841, 23378645 FAX # 23371492

         ENQUIRY

 No. 253-ITPO(5)/Store/2013                                         Date: Nov. 12-11-2013  

Subject: Procurement of Winter Uniform cloth for  Group C & D entitled Male staff 
                             
India Trade Promotion Organisation invites sealed quotations for the following items as shown in the table from manufacturers/their distributors/dealers, Govt. Co-operative Stores/Govt. Agencies/MSEs including MSEs owned by SC/ST entrepreneurs.   Procurement from the MSEs including MSEs owned by SC/ST entrepreneurs will be made as per guidelines and directions issued by Ministry of Micro, Small and Medium Enterprises, Udyog Bhawan, New Delhi – 110011.

Note: The quantity mentioned above is subject to change. The cloth is required in pieces 
         for which the information will be provided by ITPO

2. Firms, who fulfill the following criteria should apply:

i) The firm should have at least three years experience of supplying the items  in at least three Government Ministries/Departments, in each item applied.  

ii) The turnover of the firm should be at least 14 (fourteen) lakhs per annum during the last three financial years for the items mentioned.

iii) The firm should not have been blacklisted by any Ministry/Department/ of the Government of India 
     or ITPO. 

iv)    The clause no. 2(i) and 2(ii) related to three years experience and turnover will not be applicable on Govt. Cooperative Stores/Govt. Agencies/MSEs including MSEs owned by SC/ST. 

3. Sealed quotations, duly subscribed "Quotation for Winter uniform cloth  " addressed to the undersigned may be sent in sealed cover  and  be deposited in the Tender Box kept in Stores Division, ITPO, Pragati  Maidan, New Delhi -110001 latest by  Nov. 29, 2013 at 3.00  pm. Quotation received after stipulated date1time shall not be entertained. The quotations will be opened on the same date at  3.30  pm in Stores Division, ITPO, Pragati Maidan, New Delhi, in the presence of the interested tenderers or their representatives who may like to be present.

4. An earnest money of Rs. 1350.00 (One thousand three hundred and fifty only) equivalent to the value of 2.5% of the items applied approximately  as per their quoted rates and tender document fee of Rs. 210.00 (two hundred ten only)  has to be deposited in the form of bank draft drawn in favour of India Trade Promotion Organisation, New Delhi along with the quotation. The earnest money will be refunded to the tenderers on finalization of the contract. The Govt.  Cooperative Stores/Govt. Agencies/MSEs including MSE’s owned by SC/ST are exempted from paying the Earnest money.

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5.. The following terms and conditions may be kept in view while submitting your bid:

a) The firm should be in a position to supply the items, as  mentioned, on very short notice as and whenever needed.

b) The items should be delivered to this Department at Gate No. 1, Stores Division, ITPO, Pragati Maidan,  New Dellii.

c) The ownerI firm should be available on his own direct telephone (office as well as residence) and also on mobile phone. The mobile number may also be given. The firm should be able to provide the  items on Saturday/Sundays/ Holidays also, as and when required.

d) No request for escalation of rates would be entertained after approval of the rates.

e) The items should be of standard make. In case it is noted that the items are not of standard make, it would be open for the India Trade Promotion Organisation to cancel the contract forthwith & forfeit the EMD/Security, as applicable.

f) The firm must be registered with Delhi VAT Tax Department.

g) The firm/company should submit the duly attested photocopies of documents related to PAN Number, TIN Number, Undertaking in favour of eligibility criteria mentioned in para 2 above.

h) Incomplete quotations in any manner will not be accepted and are liable to be rejected.

6.   Tenderers may please quote their unconditional rates strictly as per list of items. 
      Cuttiing/overwriting, if any, should be countersigned. These rates must be applicable for 
       a period of six months after the issue of formal purchase order by ITPO.

7.   India Trade Promotion Organisation reserves the right to accept or reject any tender in full or in part 
      without assigning any reason thereof. India Trade Promotion Organization also reserves its right 
      to give preference to MSEs including MSEs owned by SC/ST, as per guidelines of and directions 
      issued by Ministry of Micro, Small and Medium Enterprises, Udyog Bhawan, New Delhi – 110011.

Yours faithfully,

(S.K Goel) 
 Manager  (Stores) 
On Behalf of India Trade Promotion Organisation