INDIA TRADE PROMOTION ORGANISATION

                                                                       (Stores Division)

Prantik Building, Near Gate No.1

PRAGATI  MAIDAN

NEW DELHI-110001. 

Telephone No. 23371836, 23378645, FAX # 23371492

ENQUIRY

 No. 9/99/CS/ITPO/2013 Vol. III                                     Date: January 29, 2014   

Subject: Procurement of Chapati Making Machines, Dough Making

               Machines and Geriatric Bed Mattresses

India Trade Promotion Organisation invites sealed quotations for the following items as shown in the table from manufacturers/their distributors/dealers, Govt. Co-operative Stores/Govt. Agencies/MSEs including MSEs owned by SC/ST entrepreneurs.   Procurement from the MSEs including MSEs owned by SC/ST entrepreneurs will be made as per guidelines and directions issued by Ministry of Micro, Small and Medium Enterprises, Udyog Bhawan, New Delhi – 110011.

Note: The quantity mentioned above is subject to change.

2. Firms, who fulfill the following criteria should apply:

i) The firm should have at least three  years’ experience of supplying each of the items  in at least three Government Ministries/Departments.   

ii) The firm should not have been blacklisted by any Ministry/Department/ of the Government of India

     or ITPO.

    iii)    The clause no. 2(i) and 2(ii) related to three years experience and turnover will not be applicable on Govt. Cooperative Stores/Govt. Agencies/MSEs including MSEs owned by SC/ST.

3. Sealed quotations, duly superscribed "Quotation for the above mentioned products  " addressed to the undersigned may be sent in sealed cover  and  be deposited in the Tender Box kept in Stores Division, ITPO, Pragati  Maidan, New Delhi -110001 latest by  Feb. 6, 2014 at 3.00 pm. Quotation received after stipulated date/time shall not be entertained. The quotations will be opened on the same date at  3.30  pm in Stores Division, ITPO, Pragati Maidan, New Delhi, in the presence of the interested tenderers or their representatives who may like to be present.

4. The tender document fee of Rs. 1050.00 (Rs. 1,000 + DVAT) and earnest money, as applicable above,  has to be deposited for above items  in the form of bank draft drawn in favour of India Trade Promotion Organisation, New Delhi along with the quotation. The earnest money of the unsuccessful bidders/tenderers will be returned after finalization of the contract/order. The Govt.  Cooperative Stores/Govt. Agencies/MSEs including MSE’s owned by SC/ST are exempted from paying the Earnest money.

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 5.. The following terms and conditions may be kept in view while submitting your bid:

a) The firm should be in a position to supply the items, as mentioned in the list, on very short notice as and when needed.

b) The items should be delivered to this Department at Gate No. 1, Stores Division, ITPO, Pragati Maidan,  New Dellii.

c) The ownerI firm should be available on his own direct telephone (office as well as residence) and also on mobile phone. The mobile number may also be given. The firm should be able to provide the items on Saturday/Sundays/ Holidays also, as and when required.

d) No request for escalation of rates would be entertained after approval of the rates.

e) The items should be of standard make. In case it is noted that the items are not of standard make, it would be open for the India Trade Promotion Organisation to cancel the contract forthwith & forfeit the EMD/Security, as applicable.

f) The firm must be registered with Delhi VAT Tax Department.

g) The firm/company should submit duly attested photocopies of documents related to PAN Number, TIN Number, Undertaking in favour of eligibility criteria mentioned in para 2 above.

h) Incomplete quotations in any manner will not be accepted and are liable to be rejected.

6.   Tenderers may please quote their unconditional rates strictly as per list of items. Cuttiing/overwriting, if any, should be countersigned. These rates must be applicable  for a period of six months after the issue of formal purchase order by ITPO.

7. The Firms should have ISO/ISI certificate and should enclose a copy of these certificates.

8. The price range quoted above includes all charges, i.e, taxes, transportation, installation etc., however, taxes to be indicated separately.

9. The quotation must be accompanied with literature mentioning the specification of the Products and warranty period. The companies who have quoted their rates may  be asked to demonstrate their products, without any expenses/conveyance or freight charges.  

10.   India Trade Promotion Organisation reserves the right to accept or reject any tender in full or in part without assigning any reason thereof. India Trade Promotion Organization also reserves its right to reject lowest value tender and give preference to MSEs including MSEs owned by SC/ST, as per guidelines  and directions issued by Ministry of Micro, Small and Medium Enterprises, Udyog Bhawan,New Delhi – 110011.

 (S.K. Goel)

Manager  (Stores)